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Notes from the Annual Meeting

Notes from the Annual Meeting

     The 2015 Annual Meeting was called to order by Dave Dunafon on August 11, 2015 at 6:00 p.m. in the Copperstone Clubhouse. One hundred-twenty lots were represented either in person or by proxy establishing a quorum.
Dave reported the pool would remain open until September 21 this year. Between twenty and twenty-five lots were sold in Copperstone this year and things are going well.
     Financial information was reviewed. The association is paying most of the expenses and the developer is still paying a few expenses. Dave reported he is paying for insurance and some of the Rost expenses. Repairs are planned for a hollow west of lots 322 and 321 in the green space that will cost about $7,000 to bring it up to the standard of the other green spaces in the association.
     Natalie Hardin and Dave Dow are helping coordinate neighborhood social activities and that is greatly appreciated.
     Owners asked what can be done with pond that is up past the gazebo. Dave will have Rost check it out. When the water level gets low weeds grow up around the pond. If the water level is controlled there are few problems. Rost ran a water line to one pond and this may have been done to this pond. Dave reported a pump that operated the irrigation system was destroyed by lightning and was fixed recently.
     Owners report the new mowing company is doing a much better work than the previous company. A couple of lots privately owned are not mowed frequently enough especially on Blue Hollow.
     An owner reported the pavilions need some maintenance and could use cleaning but there is no water in the areas. The mowers are damaging the pavilions and bird holes need to be fixed.
     Some culverts on the walkway behind clubhouse are blocked and need to be cleaned out. That is a low water crossing and is designed to allow water over the bridge when needed. An island has developed in that area and E Sapp and Sons is scheduled to remove it.
     Members report the clubhouse and work out room cleaning needs more attention to detail. One treadmill string gets wrapped too tight making the treadmill stop suddenly. Two underwater pool lights are out, some exterior lights need attention and key card access was not working on one gate. Worn out pool furniture was removed and new furniture purchased for next year.
     An owner reported Frontgate Street needs repair. It is a city street; the city was notified.
     Discussion of the budget and homeowner fees follows. There are still sixty lots to sell and lots do not generate homeowner fees until sold to a homeowner. When association is turned over to homeowners the owners can decide whether to adjust dues. Wendy Swetz reported the association will likely be turned over to the homeowners in another year or so. Dave reported a couple of homeowners have expressed interest in serving on the Board.
     Other discussion included dumpsters, a suggestion a gas grill be added in the cabana and that the custodial crew was doing a good job cleaning the bathrooms in the cabana and noted some areas that need additional attention. An owner asked if there was interest in organizing work day or work weekend for homeowners to clean some areas maybe a couple of times each year and follow with a barbecue. Someone would need to make a list, organize the event, etc. More discussion followed about sidewalk damage, snow removal for streets is the responsibility of the city and the status of basketball goals in the neighborhood. Wendy reports basketball goals are supposed to be screened from the street by landscaping and permanently affixed in order to be approved.
     Pool use was discussed, a concern voiced about the number of guests allowed for parties at the pool and ongoing issues with unsupervised youth. Recently an email was sent reporting a problem with young children unsupervised in the work out room. Members discussed concerns for the safety of kids who do not understand the potential danger of work out equipment when used improperly. Others report unsupervised youth at the pool, doors left open and unlocked and lights/radio/fan all left on and point out that increases costs for all the homeowners.
     The lot in front of the development for sale is zoned C-2 commercial. Any development will require public hearings and input from homeowners. General discussion followed.
     The meeting adjourned at 7:15 p.m.
2017-05-23T21:33:38+00:00 May 23rd, 2017|